The Company's philosophy of Corporate Governance is reflected in the commitment of management, which objectively works, realizing and accepting its responsibilities towards shareholders, society and the country. The management's endeavor is to maintain transparency, optimize operational efficiency and retain high level of credibility with the shareholders, creditors and the government.
This Code of Conduct is intended to provide guidance and help to all directors and employees in recognizing their responsibility and dealing with the issues in such manner as to achieve the objective of the corporate in an ethical way and to help to foster a culture of honesty in the performance of one's duties and accountability. Each person should act with competence and diligence to bring honors and respect for the Company and comply with all the relevant laws governing the operations of the Company's business in accordance with the principles laid down in the Code. A Director of the Company is to act in the fiduciary capacity and every employee is to act as a most disciplined, sincere and loyal worker to protect the interest of the Company and to make efforts for achievement and promotion of the corporate objectives relating to financial, social, cultural and ethical areas. The best results can be achieved by adopting the practices as detailed below.
We are committed to the economic growth and well being of the countries and communities we operate in. We shall not undertake any project or activity that is detrimental to the interests of the communities we operate in. We shall carryout our business according to the laws of the land. We shall respect the culture, customs, traditions and religious beliefs of the people in the regions we operate in.
TEAM AIMS shall prepare and maintain its accounts fairly and accurately and in accordance with the accounting and financial reporting standards which represent the generally accepted guidelines, principles, standards, laws and regulations of the country in which the company conducts its business affairs.
Internal accounting and audit procedures shall reflect, fairly and accurately, all of the company's business transactions and disposition of assets, and shall have internal controls to provide assurance to the company's board and shareholders that the transactions are accurate and legitimate. All required information shall be accessible to company auditors and other authorized parties and government agencies. There shall be no willful omissions of any company transactions from the books and records, no advance-income recognition and no hidden bank account and funds.
Any willful, material misrepresentation of and / or misinformation on the financial accounts and reports shall be regarded as a violation of the Code, apart from inviting appropriate civil or criminal action under the relevant laws. No employee shall make, authorize, abet or collude in an improper payment, unlawful commission or bribing.
AIMS or its employee shall market the company's products and services on their own merits and shall not make unfair and misleading statements about competitors' products and services. Any collection of competitive information shall be made only in the normal course of business and shall be obtained only through legally permitted sources and means.
AIMS shall provide equal opportunities to all its people for their growth without regard to their race, caste, religion, color, ancestry, marital status, gender, sexual orientation, age, nationality, ethnic origin or disability. The promotions in the company shall be based only on merit.
All employees shall be treated with dignity and a work environment free of all forms of harassment – physical, verbal or psychological - shall be maintained. HR policies and practices of the company shall be administered in accordance with the laws of the land and the provisions of this code.
AIMS or its employees shall not receive or offer, directly or indirectly, any illegal payments, remuneration, gifts, donations or comparable benefits that are intended, or perceived, to obtain uncompetitive favors for the conduct of its business. The company shall cooperate with governmental authorities in efforts to eliminate all forms of bribery, fraud and corruption. However, AIMS and its employees may, with full disclosure, accept and offer nominal gifts, provided such gifts are customarily given and are of a commemorative nature.
AIMS shall comply with government regulations and shall be transparent in all its dealings with government agencies. No employee shall offer, unless mandated under applicable laws, offer or give any company funds or property as donation to any government agency or its representative, directly or through intermediaries, in order to obtain any favorable performance of official duties.
AIMS shall be committed to the constitution and governance systems of the country of its operation. The company shall not support any specific political party or candidate for a political office.
AIMS shall strive to provide safe, clean and healthy working environment for its people.
AIMS shall ensure optimum utilization of natural resources and shall endeavor to offset the effect of environmental damage in all spheres of its activities.
AIMS shall be committed to compliance of all relevant laws and shall actively assist in improvement of quality of life of the people in the communities in which it operates. The company shall encourage its employees and their family members to volunteer for social development activities.
All employees of AIMS shall cooperate with other group companies by sharing knowledge, resources – physical, human and management, and by avoiding direct competition within the group.
AIMS shall, for all public disclosure of information with respect to the company's business, be represented by an authorized director/ official. No other employee shall have the authority to make statements in public on behalf of the company.
The third parties or their employees who have business dealings with the AIMS, such as consultants, agents, distributors, channel partners, suppliers, etc shall not be authorized to represent AIMS without written permission.
Employees of AIMS including the full time directors and the chief executive shall exhibit culturally appropriate behavior in the regions they operate in, and deal on behalf of the company with professionalism, honesty and integrity, while conforming to high moral and ethical standards. Such conduct shall be fair and transparent and be perceived to be so by third parties. Every employee of the company shall strive to honors the commitments made by him both in personal capacity and on behalf of the company.
AIMS and its employees shall, in course of conducting their business, comply with all applicable laws and the regulations in letter and spirit. If the ethical standards of the applicable laws are lower than those prescribed in this code, the standards laid down herein shall prevail.
No employee of the company shall without the written approval of the competent authority, accept employment or a position of responsibility (such as a consultant or a director) with any other company, nor provide freelance services to anyone, with or without remuneration. The competent authority in case of all employees shall be the chief executive and in the case of a full-time director or the chief executive, such approval must be obtained from the board of directors of the company.
An employee or director of AIMS shall always act in the interest of the company, and ensure that any business or personal association which he / she may have does not involve a conflict of interest with the operations of the company and his / her role therein.
The main areas of such actual or potential conflicts of interest shall include the following:<
Notwithstanding such or any other instance of conflict of interest that exist due to historical reasons, adequate and full disclosure by interested employees shall be made to the company's management. It is also incumbent upon every employee to make a full disclosure of any interest which the employee or the employee's immediate family, including parents, spouse and children, may have in a family business or a company or firm that is a competitor, supplier, customer or distributor of or has other business dealings with his / her company.
Upon a decision being taken in the matter, the employee concerned shall be required to take necessary action, as advised, to resolve / avoid the conflict. If an employee fails to make the required disclosure and the management of its own accord becomes aware of an instance of conflict of interest that ought to have been disclosed by the employee, the management shall take a serious view of the matter and consider suitable disciplinary action against the employee.
An employee of AIMS and his/her immediate family members shall not derive any benefit or assist others to derive any benefit, from access to and possession of information about the company or Group or its clients or suppliers that is not in the public domain and, thus, constitutes unpublished, price-sensitive insider information. An employee of AIMS shall not use or proliferate information that is not available to the investing public, and which therefore constitutes insider information, for making or giving advice on investment decisions about the securities of the company.
Such insider information might include (without limitation) the following:
An employee of AIMS shall also respect and observe the confidentiality of information pertaining to other companies, their patents, intellectual property rights, trademarks and inventions; and strictly observe a practice of non-disclosure.
All employees shall ensure that the assets and resources of the company are used judiciously for the purpose of conducting the company business. These include tangible assets such as equipment and machinery, systems, facilities, materials and resources, as well as intangible assets such as information technology and systems, proprietary information, intellectual property, and relationships with customers and suppliers.
All employees shall ensure that data provided by them to the company about themselves and their past employment is correct to best of their knowledge. The company shall in-turn ensure confidentiality of such personal data.
It shall be the moral duty of every employee to report to the senior management any actual or possible violation of the Code or an event of misconduct, act of misdemeanour or act not in the company's interest. Any employee can choose to make a protected disclosure under the whistleblower policy of the company, providing for reporting to the chairperson of the audit committee or the board of directors or specified authority. Such a protected disclosure shall be made in person to the chief executive or the chairman, when there is reasonable evidence to conclude that a violation is possible or has taken place. If the report is made in writing, the same shall bear the identity of the whistleblower. The company shall ensure protection to the whistleblower and any attempts to intimidate him / she would be treated as a violation of the Code.
This code shall apply to all employees including the chief executive and the full time directors of AIMS and its subsidiary companies. Violations of this Code of Conduct/ Ethics would result in suitable disciplinary action against the individual concerned.